VΞ OPS Assistant™
Your AI-powered personal operations assistant that handles emails, meetings, tasks, and day-to-day admin — so you can focus on scaling.
All through WhatsApp. No new apps. No dashboards. Just results.
Vastrix OPS
● Online
1. James Mokoena — Apex Ventures
2. James Sithole — no company
Up and running in 15 minutes
Connect your tools
During a 15-minute onboarding call, we connect your Gmail/Outlook, Google Calendar, and WhatsApp. One-time setup.
Wake up to your briefing
Every morning at 7am you receive a WhatsApp summary of your day — meetings, emails, and priority tasks.
Message to take action
Reply in natural language. 'Emails' → inbox triage. 'Email James saying...' → ambiguity check → draft → your approval → sent.
See it in action
Four real scenarios — automatically cycling. This is exactly what it feels like to be a Vastrix OPS client.
SCENARIO 1 OF 4
Morning briefing
Auto-delivered at 7am every day
Morning briefing
Auto-delivered at 7am every day
Document AI
Send a PDF — get a full summary in seconds
Ambiguity loop
Never emails the wrong contact
Voice to task
Brain dump while driving — captured instantly
Vastrix OPS
● Online
Tuesday, 15 April
📅 3 meetings today:
• 09:00 — Investor call
• 11:30 — Team standup
• 15:00 — Client demo
📧 14 unread emails
✅ 4 tasks due today
Reply 'emails', 'tasks' or 'help'
Full capability. One assistant.
WhatsApp interface
Your entire assistant lives in WhatsApp — the app you already use every day. No new apps to install, no dashboard to log into. Just a WhatsApp number that runs your operations.
Daily briefing
Every morning at 7am you receive a structured WhatsApp message with your day's meetings, unread email count, and priority tasks. Know your day before you open your laptop.
Email AI + Draft First
Connects to Gmail and Outlook. Say 'emails' for inbox triage. Say 'email James saying...' and the assistant drafts it — sent to you for approval on WhatsApp before anything goes out.
Ambiguity loop
When you reference a contact by first name, the assistant cross-references your Google Contacts by full name, surname, company, and nickname. Multiple matches? It asks before drafting.
Task manager
Type or speak a task and it's captured, prioritised by AI, and saved to your Notion board automatically. Say 'tasks' to see what's open. Nothing falls through the cracks.
Voice input
Send a WhatsApp voice note. It gets transcribed using OpenAI Whisper, intent is detected, and it's actioned — task created, calendar checked, or email drafted.
Document AI
Send any PDF, contract, or report via WhatsApp. Get back a structured summary: what it is, key points, and action items. Never walk into a meeting underprepared again. (Executive)
Integrations hub
Connects to Notion, Slack, Google Drive, and Zoom. We plug in what you use and skip what you don't. Custom integrations available on Executive plan.
Simple, transparent pricing
No setup fees. Cancel anytime. A full-time PA costs R7,600–R14,000/month.
Starter
R1,999
/month
- Daily 7am briefing
- Calendar access (one provider)
- Email summary (count)
- AI replies (30/month)
- Help menu
- Monthly contacts sync
- Email — 48h response
Pro
R3,499
/month
- Everything in Starter
- Email AI + Draft First
- Ambiguity Loop
- Voice input (Whisper, 30 min)
- Task manager (Notion sync)
- Gmail + Outlook (both)
- Smart calendar (both providers)
- Monthly contacts sync
- Email — 24h response
Executive
R5,999
/month
- Everything in Pro
- Document AI (10 docs/month)
- Slack + Google Drive + Zoom
- Weekly contacts sync
- Dedicated onboarding (45 min)
- WhatsApp helpline (Mon–Fri)
- Custom integrations (on request)
- Monthly Optimisation Audit
- Data processing agreement
Ready to get your time back?
Book a free discovery call and we'll walk you through exactly how the OPS Assistant fits your workflow.
Book a discovery call